Family Education Rights and Privacy Act

This is an archived copy of the 2019-2020 catalog. To access the most recent version of the catalog, please visit http://catalog.lorainccc.edu.

The Family Educational Rights and Privacy Act (FERPA) of 1974, as amended, provides students access to information about themselves, permits students to challenge such information about themselves and limits the release of such information about students without the student’s explicit written consent.

LCCC is committed to this Act in its entirety. Procedural guidelines are available in appropriate College publications and questions regarding procedures may be directed to the Records office.

Access to Student Records

A student’s record, with certain exceptions including directory information (see below), will not be released without prior written consent of the student. A student has the right to review and question the content of her/his educational record within a reasonable time (45 days) after making a written request for such a review. If there are any questions as to the accuracy or appropriateness of the record that cannot be resolved informally, an opportunity for a hearing on the matter will be provided.

Disclosure of Education Records

LCCC will disclose information from a student’s educational records only with the written consent of the student, except: 

  • To school officials who have a legitimate educational interest in the records.
    • For purposes of this policy, a school official is a person employed by the Lorain County Community College in an administrative, supervisory, academic, research, or support staff position (including law enforcement unit personnel); a person serving on the board of trustees; or a student serving on an official committee with supervision.  A school official also may include a volunteer or contact who performs a specific institutional service or function for which the College would otherwise use its own employees and who is under the direct control of the College with respect to the use and maintenance of personally identifiable information from education records, such as an attorney, auditor, or collection agent or a student volunteering to assist another school official in performing his or her tasks.  A school official only has access to educational records to the extent that, and only so long as, the official has a legitimate educational interest in the records.
    • Legitimate educational interest includes performing a task related to the regular duties of the employee or agent, the student’s education, the discipline of a student, a service or benefit for the student, or maintaining safety and security of the campus.
  • To certain officials of the U.S. Department of Education, the comptroller general and state and local educational authorities, in connection with certain state or federally supported education programs. 
  • In connection with a student’s request for or receipt of financial aid, as necessary to determine the eligibility, amount or conditions of the financial aid, or to enforce the terms and conditions of the aid. 
  • If required by a state law requiring disclosure that was adopted before November 19, 1974. 
  • To organizations conducting certain studies for or on behalf of the College. 
  • To accrediting organizations to carry out their functions. 
  • To comply with a judicial order or a lawfully issued subpoena. 
  • To appropriate parties in a health or safety emergency.

Directory Information

LCCC designates certain personally identifiable information that is contained within the student’s education record as directory information so that the College may, at its discretion, disclose this information without a student’s prior written consent. This information is student name, home address and telephone number, LCCC email address, major field of study, participation in officially recognized activities and current enrollment status (including dates of attendance, full- or part-time, withdrawal status). A student may restrict the publication and release of this directory information by filing a written request with the Records office.

In addition, the following information is always considered releasable: previous dates of attendance, degrees and awards received (to include honors), and previous educational agencies or institutions attended. Any questions regarding FERPA or student records should be directed to the Records office.

Record Retention Policy

LCCC retains the official academic record (transcript) of enrollment and credit earned at LCCC for 100 years after the student’s last enrollment at LCCC. Three years following any term of enrollment, the student’s transcript is the final, indisputable record of academic achievement.