Satisfactory Academic Progress Requirements

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Students receiving federal financial aid are subject to satisfactory academic progress requirements, which are governed by the United States Department of Education. The basic requirements of students receiving federal financial aid are to successfully complete classes (completion rate) within a pre-determined time period (time frame). Continued receipt of federal financial aid will be determined by the student’s successful completion of classes and progress towards degree completion or transfer.

Each semester a recipient of Title IV financial aid (i.e., Federal Pell Grant, Federal Work Study, Federal Stafford Loan program, Federal Parent PLUS Loan to Undergraduate Students, Federal Supplemental Opportunity Grant) must complete a predetermined percentage of the credit hours for which the recipient originally registered. W (withdrawal), I (incomplete), NR (not recorded), U (unsatisfactory), F (failure) and FAW (Failure Administrative Withdrawal) are considered not completed. A repeated course with a grade of D, F, FAW, I, U, NR or W is considered not completed.

Completion Rate

The minimum completion rate is: 

Number of Semester Hours Attempted REQUIRED Minimum Completion Rate
0-29 50%
30-44 60%
45 or more 70%

The completion rate is calculated by dividing the completed hours into the attempted hours. A recipient will be determined ineligible for subsequent aid if the recipient does not complete the above minimum required percentage of semester credit hours for each range of completed semester credit hours. A recipient may regain eligibility by completing, at the recipient’s own expense, the required number of credit hours needed to meet the minimum required completion rate for the next semester. This satisfactory progress requirement includes all academic terms a recipient has attended LCCC.

A student may repeat a course in which less than a C grade was earned. If the subsequent course was taken at LCCC, the grade received for the repeated course will thereafter be substituted for the former grade in calculating the students cumulative GPA. The repeated courses will count toward the attempted hours in the completion rate analysis.

Developmental Education Coursework

A student enrolled in an eligible program for federal financial aid is permitted to attempt a maximum of 30 Academic Foundations courses during their enrollment at LCCC for payment under federal financial aid. The Academic Foundations courses will be counted in the grade point average calculation (except those using a pass/fail grading system), completion rate and towards the maximum timeframe.

Academic Foundations courses are provided for students who need to refresh or strengthen academic skills. Courses are available in mathematics, English/writing, reading and study skills.

Time Frame

The maximum time frame in which a student must complete his/her educational program must be no longer than 150 percent of the published credit hour length of the educational program. Example: a recipient must complete an associate degree requiring 65 credit hours for completion in a maximum time frame of 98 credit hours; a recipient must complete a one-year technical certificate requiring 34 credit hours for completion in a maximum time frame of 51 credit hours or lose the Title IV financial aid. A recipient may be eligible to complete more than one associate degree and/or certificate program at LCCC pending approval through the appeal process from the satisfactory progress review committee. There is no limit to how many times a student can change majors as this is evaluated through the appeal process on a case-by-case basis. An evaluation from the LCCC Records office will be completed and the 150 percent timeframe policy will be applied to the remaining credit hours required to complete additional degrees. The time-frame policy includes all academic terms a recipient has attended LCCC plus all transferred credit hours.

The minimum grade point average for continued receipt of federally-funded financial aid mirrors and defers to the academic policy established and enforced by the committee on admissions and scholastic standing. Students on academic probation will continue to be eligible for Title IV aid. 

Appeal Process

If a student feels there is a valid reason why the required minimum percentage of hours was not completed and/or the academic program was not completed within the maximum time frame the student may plead their case to the Satisfactory Academic Progress Review Committee. Correspondence regarding the student’s appeal will be sent via the LCCC assigned email account and the student’s MyCampus account.

The student must submit in writing to the Financial Services Center all relevant information to have their situation reviewed by the committee. The committee will determine if satisfactory academic progress is approved, denied or if an academic plan will be warranted. If students are given an academic plan they are expected to complete the courses as outlined on their plan. Students requesting an appeal to the policy are encouraged to submit documentation to support their request.

The satisfactory progress review committee Title IV request for appeal form is the suggested form for students to use. Please note that an appeal does not indicate approval of Title IV aid. Students are expected to complete their coursework and complete the educational program within the designed time frame for continued receipt of federal aid. Federal aid cannot be released to a student’s account until all components of the satisfactory appeal process are complete, including submitting an appeal, an academic plan (if required) and attending any required workshops. Failure to complete the SAP process by the end of the term for which the appeal was filed will result in loss of Title IV funding for that term.